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Terms and Conditions

Effective Date: September 30, 2026

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Welcome to Seasonal Vitality, LLC ("Seasonal Vitality," "we," "us," or "our"). These Terms and Conditions govern your use of www.seasonalvitality.com, purchases of our products, and participation in wellness retreats and other experiences offered by Seasonal Vitality.

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By accessing our website, purchasing products, registering for a retreat, or using our services, you agree to these Terms and Conditions, our Refund and Cancellation Policy, and our Privacy Policy.

Please review these policies carefully before making a purchase or reservation.

1. Business Identity and Separate Entity Notice

  • Seasonal Vitality, LLC is an independent wellness education, publishing, retail, and retreat business based in Colorado, United States.

  • Seasonal Vitality operates independently from any clinical practice where its owners, facilitators, or affiliated professionals may provide licensed healthcare services.

  • Purchasing products, registering for retreats, or participating in Seasonal Vitality activities does not establish a clinical patient-provider relationship.

  • Information submitted through Seasonal Vitality's website is maintained separately from clinical patient records and is used for the business purposes described in our Privacy Policy.

2. Products and Online Purchases

  • Seasonal Vitality offers educational and wellness-related products, including Chinese medicine-inspired seasonal planners, books, and related materials.

  • All products are subject to availability. We reserve the right to correct pricing errors, limit purchase quantities, or cancel orders when reasonably necessary.

  • Prices and product descriptions may change without notice. Changes will not affect orders already accepted, except as required by law or agreed with the customer.

  • Customers are responsible for providing accurate billing, shipping, and contact information.

  • Shipping estimates are not guaranteed delivery dates. Applicable shipping charges and taxes will be disclosed during checkout.

  • Returns and refunds are governed by our Refund and Cancellation Policy.

3. Educational and Wellness Disclaimer

  • Seasonal Vitality provides educational information and wellness experiences informed by Traditional Chinese Medicine, Five Element principles, seasonal living, yoga, mindfulness, and related wellness practices.

  • Our books, planners, workshops, retreats, and other educational materials are intended for general information, personal development, and wellness education.

  • They are not intended to diagnose, treat, cure, or prevent disease and are not substitutes for individualized medical advice, diagnosis, or treatment.

  • Participants should consult a qualified healthcare professional regarding medical concerns or before beginning activities that may be inappropriate for their individual health circumstances.

  • No particular health outcome or benefit is guaranteed.

4. Retreat Registration and Participation

  • Retreat participants must be at least 18 years old unless otherwise expressly authorized in writing.

  • Retreat packages include only the accommodations, meals, educational activities, wellness experiences, and other amenities specifically identified on the applicable retreat booking page or written booking confirmation.

  • Activities may include yoga, guided movement, meditation, wellness workshops, acupressure education, and other non-clinical experiences.

  • Licensed medical or acupuncture treatments are not included unless expressly identified as services provided by appropriately authorized practitioners.

  • Participants are responsible for reviewing retreat descriptions, physical activity requirements, accommodations, and travel arrangements before registering.

  • Registration is subject to availability, payment requirements, and completion of any necessary participant documentation.

5. Physical Requirements and Participant Safety

  • Certain retreats may take place in remote locations and involve boat transportation, uneven walking surfaces, stairs, outdoor activities, and limited accessibility.

  • Participants are responsible for reviewing the disclosed physical requirements and determining whether the retreat is appropriate for their abilities and circumstances.

  • For retreats involving boat access or remote terrain, participants should be comfortable boarding and disembarking boats and navigating the environment described on the booking page.

  • Participants agree to disclose relevant accessibility needs or safety concerns before booking so that available accommodations can be discussed.

  • Seasonal Vitality cannot guarantee that every venue or activity is accessible to every individual.

  • We may restrict participation in an activity when reasonably necessary to address an immediate safety concern, while complying with applicable nondiscrimination and accessibility laws.

  • Participants may decline individual activities without penalty, although declining an included activity does not ordinarily entitle the participant to a partial refund.

6. Health Information, Waivers, and Informed Participation

  • Retreat participants may be asked to complete health questionnaires, emergency contact forms, informed-consent documents, and activity-specific liability waivers.

  • Only information reasonably necessary for participation, accessibility planning, or safety will be requested.

  • Required documents and submission deadlines will be communicated before the retreat.

  • Failure to complete essential documentation may affect a participant's ability to participate. Any resulting cancellation or refund will be handled under the applicable booking terms and governing law.

  • Participation in physical and wellness activities is voluntary. Participants should communicate relevant limitations to facilitators and discontinue any activity that causes discomfort or appears unsafe.

7. Travel Responsibilities

  • Unless expressly included in the retreat package, participants are responsible for their own:

    • Flights and personal transportation

    • Passports, visas, and applicable travel documentation

    • Travel insurance

    • Personal purchases and optional excursions

    • Medical expenses and emergency transportation

  • Expenses arising from personal travel delays or missed connections

  • Participants are responsible for understanding and complying with the entry requirements of their destination.

  • Seasonal Vitality strongly recommends comprehensive travel insurance that includes appropriate trip cancellation, interruption, emergency medical, and evacuation coverage.

8. Retreat Payments and Cancellations

  • Retreat deposits, installment payments, cancellation deadlines, transfers, refunds, and host cancellation procedures are governed by our separate Refund and Cancellation Policy.

  • For retreats subject to a minimum enrollment requirement, the applicable confirmation deadline will be disclosed before booking.

  • For the 2027 Mexico retreat, the enrollment confirmation deadline is November 30, 2026.

  • If Seasonal Vitality cancels this retreat due to insufficient enrollment, all retreat payments received from participants will be refunded in full.

  • Different provisions apply when extraordinary circumstances outside our reasonable control prevent the retreat from proceeding.

9. Retreat Schedule and Activity Changes

  • Seasonal Vitality makes reasonable efforts to deliver the retreat experience as advertised.

  • However, schedules, instructors, activities, meals, transportation arrangements, or accommodations may require modification due to weather, safety, availability, operational circumstances, or other reasonable considerations.

  • When practical, we will provide comparable alternatives and communicate significant changes promptly.

  • If a material component of the retreat cannot be provided, we will address the change and any applicable refund rights in accordance with our Refund and Cancellation Policy and applicable law.

10. Independent Providers and Third-Party Services

  • Seasonal Vitality may coordinate services provided by independent businesses, including retreat venues, transportation companies, yoga instructors, excursion operators, and other service providers.

  • These providers may maintain their own policies, safety requirements, and operating procedures.

  • Seasonal Vitality is responsible for fulfilling its own contractual obligations and will exercise reasonable care in selecting and coordinating third-party services.

  • To the extent permitted by law, Seasonal Vitality is not responsible for losses caused solely by the independent acts or omissions of third parties outside its reasonable control.

  • Nothing in this section excludes liability that cannot legally be limited.

11. Participant Conduct

  • Participants are expected to treat fellow guests, facilitators, staff, and local communities with respect.

  • Harassment, threatening behavior, violence, intentional property damage, or conduct creating a serious safety risk will not be tolerated.

  • Seasonal Vitality may remove a participant from an activity or retreat when reasonably necessary to protect participants, staff, or property.

  • Any refund eligibility will depend on the circumstances, applicable booking terms, and governing law.

12. Photography and Media

  • Photographs or videos may be taken during Seasonal Vitality events for documentation and promotional purposes.

  • We will seek appropriate consent before using identifiable images or recordings of participants in public promotional materials.

  • Participants may decline promotional photography or video use by notifying the retreat organizer.

  • Separate permission will be requested when appropriate for testimonials, interviews, or other individually identifiable promotional content.

13. Intellectual Property

  • All original Seasonal Vitality website content, written materials, planner designs, logos, illustrations, and educational resources are owned by Seasonal Vitality or used with permission, except where otherwise indicated.

  • Content may not be reproduced, distributed, resold, or commercially exploited without prior written permission, except as permitted by applicable law.

  • Purchasing a product does not transfer ownership of its intellectual property rights.

14. Assumption of Risk and Limitation of Liability

  • Travel and wellness activities may involve inherent risks, including physical exertion, slips, falls, environmental conditions, transportation hazards, and unexpected illness or injury.

  • Participants acknowledge that participation involves risks that cannot be entirely eliminated.

  • To the maximum extent permitted by applicable law, Seasonal Vitality's liability for claims arising from purchased products or services will be limited as provided by applicable law and any separately executed, legally enforceable participant agreement.

  • Nothing in these Terms excludes or limits liability for gross negligence, willful misconduct, fraud, or other liability that cannot lawfully be excluded or limited.

  • Any separate assumption-of-risk or liability waiver must be reviewed and accepted as part of the retreat registration process.

15. Website Availability and External Links

  • We strive to maintain accurate and accessible website information but cannot guarantee uninterrupted website availability or freedom from technical errors.

  • Our website may contain links to third-party websites. We do not control their content or privacy practices.

16. Governing Law and Dispute Resolution

  • These Terms are governed by the laws of the State of Colorado, without regard to conflict-of-law principles, except where mandatory laws of another jurisdiction apply.

  • Before initiating formal legal proceedings, parties are encouraged to contact Seasonal Vitality to attempt a good-faith resolution.

  • Subject to applicable law and any mandatory jurisdictional requirements, disputes may be brought before courts of competent jurisdiction in Colorado.

  • Nothing in this section limits consumer rights that cannot lawfully be waived.

17. Severability

  • If any provision of these Terms is found unenforceable, the remaining provisions will remain in effect to the extent permitted by law.

18. Changes to These Terms

  • Seasonal Vitality may update these Terms periodically.

  • Changes will be posted on this website with an updated effective date.

  • Material changes affecting an existing confirmed booking will not retroactively alter that booking's contractual terms without appropriate notice, agreement, or other lawful basis.

19. Contact Information

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